CAPS Questions and Answers This page is to help you navigate using your CAPS scholarship with Marietta City Schools! what is caps? The CAPS program is Government subsidy for childcare. It supports early education goals by assisting low income families with the cost of child care while they work, go to school or training, or participate in other work-related activities. Those who qualify for CAPS can use it towards ASP/BSP and Camp Programs within Marietta City Schools! CAPS is administered by the Georgia Department of Early Care and Learning The purpose of CAPS is threefold: Provide access to high-quality and affordable early-learning environments for families who are considered low-income. Support DECAL's efforts in increasing positive school readiness outcomes. Assist families in achieving and maintaining self-sufficiency by providing financial supports for childcare costs. FAQs for CAPS?What is CAPS?Childcare and Parent Services (CAPS) is a childcare subsidy program through the State of Georgia.How does CAPS help me?CAPS can help families by paying for a portion of ASP/BSP or Holiday Camp Programs. CAPS is NOT free childcare. Most families will still have to pay a "co-pay' amount that is determined by CAPS.How do I qualify for CAPS?Parents can apply for CAPS on their website here: https://caps.decal.ga.gov/en/ApplicationProcess *Marietta City School does not determine your eligibility. Acceptance into the CAPS program is based on specific qualifiers determined by CAPS*Can my student still attend ASP/BSP while I await CAPS approval?Yes! However, you are responsible for the cost of tuition until you are approved for CAPS. You must send us your CAPS scholarship award letter for your student's school once you receive it.If I receive an ASP/BSP CAPS scholarship will it automatically apply to Holiday Camp or Summer Camp?NO! You must apply for a separate scholarship through CAPS for each program.Where can I find the Provider ID number for my student's school?You can find the Provider ID number for ASP/BSP, Holiday Camp, and Summer Camp here!What are my next steps after I have received my CAPS scholarship?CAPS scholarships must be emailed to drichardson@marietta-city.org in order for the scholarship to be applied towards the cost of tuition. Until we have received your scholarship letter, you will be responsible for the cost of tuition. Important InformationIf you have been approved for CAPS and you have received a CAPS scholarship please email your scholarship to Daphne Richardson, drichardson@marietta-city.org. After you have emailed your scholarship, it can take up to 3 business days before the change is reflected on your ASP/BSP account. Please note that parents/guardians are financially responsible for their student's tuition if they are denied from CAPS. Parents are also responsible for the tuition until they submit the CAPS Scholarship to the email address above. If a scholarship expires during the school year, the parent is responsible for renewing the scholarship with their CAPS provider and emailing an updated CAPS scholarship to drichardson@marietta-city.org. The MSGA Before School Program does not accept CAPS. CAPS is only accepted for our PK-5th grade locations, and Camp Programs. For all ASP/BSP and Camp Program the parents are responsible for paying the Parent Weekly Obligation. The Parent Weekly Obligation is determined by , if the “Provider Rate” is higher than the “CAPS Weekly Amount to Provider,” providers may charge families the difference. This rate difference plus the “Family Fee” is the “Parent Weekly Responsibility.” The amount parents owe may go up if your provider increases their rate. The “Provider Rate” reflected on the scholarship is the current rates as of the day the scholarship is issued. Providers have the discretion to charge other fees not covered by CAPS. It is the parent's responsibility to confirm their total weekly responsibility with the provider. Please click here to retrieve your student school's Provider ID number. Please be mindful that if you would like your student to come to Summer Camp, Holiday Camp, and ASP you must have three separate scholarships, one for After School/ Before School Program, one for Holiday Camp and one for Summer Camp. Each scholarship will have a separate letter, with different rates, and different Provider ID numbers. How to USe CAPS for Summer Camp in the City 1. Confirm Your Scholarship Contact your case manager to ensure your child’s CAPS scholarship is up to date. Request a FULL-TIME scholarship under Provider ID 141664 (this is different from ASP or Holiday Camp). The correct scholarship must be on file with our office by May 1, 2025, or you will be responsible for full tuition. 2. Submit Your CAPS Scholarship Email a copy of the front and back of your CAPS scholarship to Daphne Richardson at drichardson@marietta-city.org by May 1, 2025. Include the specific weeks you want your child to attend camp in the email. 3. Secure Your Spot Your registration is not guaranteed until we receive both: An accurate CAPS scholarship. The camp weeks you want to register for. Spots fill up quickly, so submit your information as soon as possible! Deposit & Payment Details Only one $50 deposit per child is required, regardless of how many weeks they attend. This deposit is non-refundable and applies to your Parent Weekly Responsibility for Week 1. Your card on file will be charged weekly for the Parent Weekly Responsibility listed on your CAPS scholarship. Important Deadline: May 1, 2025 No scholarships will be accepted after this date—full tuition will be required. Your child’s spot is not reserved until we receive both your CAPS scholarship and selected camp weeks. Have questions? Contact Daphne at drichardson@marietta-city.org. How to USe CAPS for Holiday Camp What is Holiday Camp?Holiday Camp is a childcare program provided by Marietta Community School during school breaks such as Fall Break, Thanksgiving Break, Winter Break, Mid-Winter Break, and Spring Break. During these breaks, Holiday Camp operates from 7:30 AM to 4:00 PM at Marietta Community School for families who need childcare. If you qualify for CAPS, you may also be eligible to use your CAPS scholarship for these camps.How to Use CAPS for Holiday Camp:To utilize CAPS for Holiday Camp, you must first contact CAPS and request a separate scholarship specifically for Holiday Camp. The provider ID number for Holiday Camp is 87966. This scholarship is separate from your ASP/BSP scholarship, so please do not cancel your current scholarship; simply request an additional one for the school breaks.We can only accept Holiday Camp scholarships with this specific provider number. If the scholarship does not include the correct provider number, it cannot be accepted.When requesting the scholarship for Holiday Camp, you will need to request a Part-Time Scholarship for $65 (a day). The combination of your Family Fee and the amount CAPS is willing to pay must cover the full cost of camp tuition. If the scholarship does not cover the full amount, you will be responsible for paying the difference at the time of registration (this is often the Parent Weekly Obligation).Submission Deadline and Registration:Once you have secured the correct CAPS scholarship for Holiday Camp, please submit it to Delores Wiley at dwiley@marietta-city.org no later than two weeks before the camp you wish to register for. Submissions received less than two weeks before camp will be too late, and you will need to pay the full tuition out of pocket.After submitting your scholarship, call me to register your student over the phone. Please note, this must also be done at least two weeks before camp. During this call, you will need to pay the Family Fee. If there is no Family Fee, you will be required to pay a $35 deposit per student to hold their spot in the camp. Students are expected to attend at least three days during the camp week for which they are registered.
